Registration Process



As part of their co-ops, students may opt to take the cooperative education course.  This is not required for students, but is highly encouraged as it helps emphasize the educational aspects of a co-op.  The process for enrolling in the cooperative education course is different than the process for enrolling in other courses.  Students must apply through our online database system, and a series of confirmation emails will be sent to the student, the faculty, and you, the employer.  As the student’s supervisor, you will be asked to fill out a total of four forms:

Form

Description

Learning Objectives Form

In this form, you will read the learning objectives that the student has created and discuss any changes that need to be made.  Once the changes are made, you will sign this form saying that you agree with the learning objectives.

Job Placement Form

In this form, you will confirm that the student is participating in a co-op with your organization and you will provide some details about that experience.

Employer Evaluation Form

In this form, you will evaluate your student’s work and give professional feedback to help the student improve.

 

You will receive an email prompting you to fill out each form at the appropriate time.  Each form can be viewed under the Forms section of the website.

We have included a flyer that shows the registration process visually, and a paragraph description of the process for those who prefer text.

Co-op Registration Process

Upon registering for the course online, two emails will be sent out from our online database system.  The first email will be sent to the student, asking the student to write 3 learning objectives and to write one action step for each objective.  The second email will be sent the student’s co-op supervisor and will ask him/her to fill out the Job Placement Form and Employer Role Agreement Form.  Once these documents have been submitted, the database system will send out another round of emails. 

The first email in this round will go the student and will ask him/her to set up a meeting with their faculty co-op advisor to discuss their co-op.  The second email will contain the Faculty Approval form and will go to the faculty co-op advisor asking them to approve the student’s co-op.  Once this form is submitted, the final round of emails will be sent out. 

The first email in the final round will go to the student and will inform him/her that they have been successfully enrolled in the course.  It will also tell them that if they are an international student they need to meet with the International Students and Scholars Office regarding their I-20 form.  The second email will be sent to the College of Engineering Dean’s Office asking them to enroll the student in the appropriate course.